Top 5 Benefits of Microsoft 365 for Small Businesses

Many feel that Microsoft 365 is one of the best solutions that any small business can adopt. But what qualities does it have that prove this?

One of the most effective methods for small businesses to level the playing field between themselves and larger competitors is to adopt solutions that help them streamline their work, be more productive, and be more adaptable. But what types of solutions are out there that can enable this? One of the most popular is Microsoft 365, the productivity suite that includes communication solutions such as Microsoft Teams and Outlook, file management solutions including Microsoft SharePoint and OneDrive, and productivity / content creation programs like Microsoft Word, Excel and PowerPoint.

Why do Businesses use Microsoft 365?

There are lots of great reasons why small businesses so frequently use Microsoft 365. Typically, it is because the suite offers more efficient workflows, and capabilities that allow businesses to do more. We spoke with TechQuarters, a company that has been working with businesses for over a decade – they start out in 2010 offering Office 365 consulting to SMBs – and they pointed out that Microsoft 365 became very useful to small businesses during the start of the pandemic, as it allowed organisations to continue working on a remote basis. Below are some of the top advantages that Micorsoft 365 offer, which have convinced many businesses in the past that it is the right theviralnew solution for them.

1. Single Identity for All Business Products

Microsoft 365 supports single sign-on. What this means is that users have a single set of login credentials for every single product and service included in Microsoft 365. So, what is the benefit of this? Firstly, it makes it a lot easier for individuals to manage all the different apps they use for work – no need to remember lots of different lengthy, complex passwords (and businesses can ensure that user identities are protected with multi-factor authentication, and several other security measures). Additionally, single identities make it much easier to onboard new employees, as well as offboarding leavers – by extension, scaling Microsoft 365 can also prove to be a fairly straightforward process.

2. Streamline Communications Between Locations

As a cloud-based solution, Microsoft 365 products and services can be accessed on multiple platforms – including both desktop and mobile. This means that individuals are able to take their communications with them wherever they go. TechQuarters also provides IT support for Construction, and according to them, many of their clients in this sector needed a more reliable and efficient means of communication between sites. With products like Microsoft Outlook and Microsoft Teams (and the fact that both products are cross-platform), organisations are able to maintain low-latency communications from anywhere, and at any time of day.

3. Top-down Security with the Microsoft Cloud

Security always has, and always will be a top priority for businesses. There was a time when small businesses might have been able to get away with lax cybersecurity (though this was never a good idea); nowadays, small businesses are a major target for hackers, and they cannot afford to take things lightly. According to TechQuarters, as a Microsoft 365 consultant, many of their clients are looking for ways to make cybersecurity easier through the solution. As a cloud-based set of products and services, Microsoft 365 lends businesses the same enterprise-grade security that is built into Microsoft’s cloud datacentres. In addition to this, the cloud-based nature of Microsoft 365 also makes it easier to administer sophisticate security measures across the whole of a company’s network. Using solutions like unified endpoint management, enforced multi-factor authentication, and advanced threat protection (all of which are included in selected Microsoft 365 Business and Enterprise plans), small businesses can access security standards that used to only be available to large corporations and enterprises.

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